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Useful Information
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The Rent

Unless otherwise agreed, the rent quoted to a tenant by us on your behalf must be inclusive of all outgoings for which you are responsible, (ground rent, service charges etc.) with exception of gas, electricity, the telephone service, water charges, fuel, oil where is an independent oil fired heating system and Council tax.


An Inventory is an essential part of renting your property; it is a list of fixtures, fittings and condition report of the entire property. It is drawn up before the tenants move into your property, computerised and combined with pictures. It is then signed off by the tenants when they move into the property and then the same Inventory is used to check the property once the tenants have vacated. This enables Aztec to check that the property is returned with all the original fixtures & fittings that were provided and that the property is returned in the same condition it was taken in. Preparation of inventories can be arranged by Aztec if required and will be charged depending on size and contents of property. (Unless property is let under Full Property Management Service where the first inventory will be prepared free of charge.) While care will be taken in their preparation we cannot accept liability for any error or omission.

Furnished/Unfurnished Tenancy Agreement

Unless we are instructed otherwise, we use our standard form of Tenancy Agreement in respect of all furnished/unfurnished lettings. If Stamp Duty is applicable it is to be paid at the official rate. Landlords instructing their own solicitors to prepare must be responsible for their own lawyer's fees.

Rent Remittances

Aztec can carry out all transactions online which including the flexibility to do day to day transfers as and when rents are paid. It is necessary for us to allow up to 10 days for the rent to clear in your account from the day it is due.


You should make certain that your property and contents are adequately insured and that your policy covers furnished lettings; many household polices do not do so.

Fire and Furnishings Regulations (Fire, Safety, Amendment) Regulations 1993

These regulations came into force on 1 January 1997. From this date all properties that we have available for rental must have furniture complying with the fire regulations. The Consumer Protection Act 1987 Section 12 (1) and the 1988 regulations make it an offence to 'supply' any furniture to a property unless the furniture meets what is generally known as 'the cigarette test', 'match test' and 'the ignitability test'. What this means to you as the landlord is the following: If you have supplied any upholstered furniture or beds to your rented property that do not comply with the regulations you could have broken the law. We reserve the right to remove any furniture from the premises that does not comply with the above regulations and charge any reasonable expenses incurred.

Gas Safety (Installation and Use) Regulations 1994 and 1996

As from 1 April 1998 all gas engineers must be ACOPS (Approved Code of Practice 'Standards of Training in Gas Safety Legislation') qualified as well as Gas Safe registered. Gas engineers must meet certain criteria for each type of gas operation carried out. The ACOPS certificates are broken down into different elements depending on the type of work carried out. It will be the responsibility of the landlord to check that all the gas engineers used have the relevant ACOPS certificate. Failure to do so may result in both civil action being taken against the landlord and a criminal offence being committed. The above regulations state the landlord must ensure that all his gas appliances are checked annually to ensure that they are safe. The regulations came into force in October 1994 and must be enforced by Gas Safe registered installer. You must obtain proof from the Gas Safe registered engineer that all appliances are safe. You must keep a record of when each gas appliance was checked and from 31 October 1996 a copy of the safety certificate must be given to the tenant. We will require a copy of this certificate prior to the tenancy commencing. We reserve the right to appoint a Gas Safe registered installer to carry out an annual safety check or take remedial action to make safe a faulty appliance and charge any reasonable expenses incurred if it is brought to our attention that you have failed to take appropriate action.

Electrical Equipment (Safety) Regulations 1994

The above regulations came into force on 9 January 1995. Your property and all electrical appliances supplied must be safe and have properly fused plugs with the correct fuse fitted. In order to comply with the regulations it is essential that your property and all electrical appliances provided by yourself are tested by a qualified electrical engineer and a certificate of safety and compliance is provided prior to the start of the tenancy. It is your legal obligation to ensure 'duty of care' that the electrical appliances and the property are safe and comply with current regulations.

Energy Performance Regulations 2008

From the 1st October 2008 your property will require an Energy Performance rating and an Energy Performance Certificate (EPC), this must be produced by a Domestic Energy Assessor (DEA) officer. Energy performance Certificates for rental purposes will be valid for 10 years, this applies for both existing and new build properties. A new certificate is not needed on renewal of a tenancy agreement.

Tenancy Deposit Protection

By law in England and Wales taking deposits on assured short-hold tenancies starting after 5th April 2007 must insured under a tenancy deposit protection scheme, which is covered by a flat fee of 50.00 per deposit. The Landlord must accept ultimate liability for the deposit and be permanently resident in the United Kingdom (excluding the Isle of Man). The Scheme will thus cover deposits of property owners who are temporarily resident overseas, including members of HM Forces.

Smoke Alarms

Smoke alarms must be fitted to each level of the property. They must conform to current British Standards, require correct fitting and be in good working condition.


You should make provision for any mail to be sent to you as we will not be responsible for redirection. We recommend that you use the Post Office redirection service.


Should you require annual statements for accounting purposes, this can be prepared there will be a charge for this service.

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What our customer say...
I was very much impressed by the professional dealing shown by Aztec and I would say from the past experience of staying in four different properties and four different letting agents, Aztec has outshone everyone.

       Mrs Everett